<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Dear Media group,<div class=""><br class=""></div><div class="">The IVOA will have a booth at the IAU General Assembly in August. I include below a rough outline of the planning. I would like to ask whether the media group could help with the flyers that we would like to print and give out at the booth?</div><div class=""><br class=""></div><div class="">We will need an IVOA flyer - double-sdied A4 probably the easiest thing to do.</div><div class=""><br class=""></div><div class="">I think that we also need a basic template for a double-sided A4 flyer, to be used (optionally) by each IVOA member project to make a flyer.</div><div class=""><br class=""></div><div class="">We also need a poster of the IVOA logos like on the web page… and probably a roll-up standing poster - but these I think we have under control so long as we can access the high quality logo graphics.</div><div class=""><br class=""></div><div class="">Sorry to ask so many things, especially considering all the actions listed for the telecon. In any case I’ll be on the telecon to discuss further.</div><div class=""><br class=""></div><div class="">best regards,</div><div class="">Mark</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">IVOA Booth at the IAU General Assembly</b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">Dates: August 20-31, 2018</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">The booth is intended primarily for the astronomy research community audience, with materials and demos to advertise IVOA member projects. </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">A lot of informal discussions happen at these types of events, and the aim is for IVOA to be visible and to highlight its role in the International Astronomy community.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(22, 20, 18);"><span class="" style="-webkit-font-kerning: none;">(But also note the description in the prospectus: The exhibit is mainly designed for the display, demonstration and sale of items and services related to astronomy and astrophysics and also has public-outreach and educational character, especially for visiting pupils and teachers from Austrian schools. )</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(22, 20, 18); min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">Schedule of booth attendance</b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- the set-up of the booth needs to be done on Sunday Aug 19.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- The exhibit rules say that the booth should be staffed 8h - 17h </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- I suggest that we aim to have 2 people at the booth during morning and afternoon sessions ( and just one person 8h-10h, at least on the first days)</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">10h - 13h30</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">13h30 - 17h</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- The schedule of the IAU GA is available here, showing the coffee and lunch break times:</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(0, 105, 217);"><span class="" style="text-decoration: underline; -webkit-font-kerning: none;"><a href="http://astronomy2018.univie.ac.at/uploads/media/Programme_09_04_2018.pdf" class="">http://astronomy2018.univie.ac.at/uploads/media/Programme_09_04_2018.pdf</a></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">Staffing of the IVOA Booth</b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">We are taking a bit of a risk with the assumption that we can sufficiently staff the booth. It will be important for IVOA member projects to identify people who can help staffing of the booth. An on-line file with the schedule will need to be put in place.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">The current known IVOA participants are:</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">G. Iafrate (INAF) 20-27 Aug</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">S. Bertocco (INAF) 20-27 Aug</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">M. Allen (Euro-VO - CDS) Aug 19, 23-31 Aug (Note - probably not available much in the very first days)</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">C. Loup (CDS) 20-25 Aug </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">P. Ocvirk (CDS) 20- ~28 Aug - limited availability</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">M. Brouty (Euro-VO, CDS) 20-31 Aug - dedicated CDS booth staff</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">K. Lutz (Euro-VO - CDS/ASTERICS) 20-31 Aug</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">G. Cimo (ASTERICS / JIVE) Aug 20-24</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">A. Kembhavi (VO-India) ??</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">C. Cui (China-VO) + China-VO volunteers Aug 20-31</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">I. Evans, J. Evans (CfA / US VOA) ??</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">P. Whitelock (SA3) ??</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">I. Vaviloa (Ukranian VO) 26 - 31 Aug</span></div><div class="" style="margin: 0px; font-stretch: normal; line-height: normal; min-height: 14px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">Booth Materials</b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">We will need to have printed materials to give out at the booth. I suggest an IVOA flyer, and also flyers for each IVOA member.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">I suggest we make a standard template for a double-sided flyer, and each IVOA member project can use the template for a flyer about their project. Perhaps the Media group can make the template ?</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">To be discussed - other flyers etc. from booth staff organisations - e.g. CDS flyers available when CDS demo “booth event” being conducted </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">IVOA stickers? Other give-aways?</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">Booth Events </b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">A request will be made for IVOA member projects to propose “Booth events”.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">The idea is to have short demos using the computer/display as support. Given the logistics of the booth it would probably be practical to have ~10 people at a time watching a demo, and it has to be simple enough to work in the busy environment of the exhibit hall. Having these events would also allow individual IVOA member projects (or represented institutes?) to highlight their tools/services etc.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"><b class="">Booth Decoration</b></span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; min-height: 17px;"><span class="" style="-webkit-font-kerning: none;"></span><br class=""></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">The booth comes with:</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(22, 20, 18);"><span class="" style="-webkit-font-kerning: none;">3x3 m2 standard booth including carpet, white walls, banner with exhibitor's name,</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(22, 20, 18);"><span class="" style="-webkit-font-kerning: none;">1 spotlight, 1 table, 2 chairs, 1 waste bin, </span><span class="" style="-webkit-font-kerning: none; color: rgb(0, 0, 0);">Standard power supply.</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal; color: rgb(22, 20, 18);"><span class="" style="-webkit-font-kerning: none;">To be organised: </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- a Video display screen/TV (as large as possible)</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- a mac-mini (provided by CDS) will be attached to the display and locked to the table</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"> (expect that connecting laptops will also be possible) </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- A standing flag or roll-up banners </span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;">- A poster to be displayed on a poster board - IVOA and member projects logos as on IVOA web site</span></div><div class="" style="margin: 0px; font-stretch: normal; font-size: 14px; line-height: normal;"><span class="" style="-webkit-font-kerning: none;"> - Plus a separate part with Sponsorship logos: CfA, CDS/ASTERICS, INAF</span></div></div><div class=""><span class="" style="-webkit-font-kerning: none;"><br class=""></span></div><div class=""><br class=""><div class="">
<div style="color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div class="">Mark G. Allen</div><div class="">Director CDS</div>+33 (0)3 68 85 24 87</div><div style="color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">+33 (0)7 84 07 87 57<br class=""><a href="mailto:mark.allen@astro.unistra.fr" class="">mark.allen@astro.unistra.fr</a><br class=""><div class="">http://cdsweb.u-strasbg.fr/~allen</div></div></div></div>
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